Staff

Zoom Tips

The software ZOOM is being used for conferences by our staff. Here are some instructions and tutorials that you may find helpful. 

I will be available for tech support if it is needed as well. 

INSTALLING THE SOFTWARE

Here is a link that has all of the Installers for different devices. It is also an app that can be installed on iPhone and android mobile devices.

Note: MSD and WCS staff may already have the software on their device located in Launchpad on a MacBook or as an App on your iPad.

After it downloads click to open the installer. Make sure you click Allow on any pop up windows. 

MSD and WCS staff:
When signing in for the first time click ‘Sign In’ then select ‘Sign in with Google’ and use your school email address.

HELPFUL LINKS

Help Center. Screen Sharing. Join a Meeting From a Link

NOTES

When scheduling a meeting through your calendars make sure the time zone is correct. I have been told it defaults to Pacific time when setting up a meeting.

If your internet speed is slow you can participate in a meeting with just an audio feed to help with lagging.

Feel free to practice and play around with the software to become more comfortable with using it. Remember: you cannot break it so go ahead and click around and check things out.

Zoom Chrome Extension

Adding the Zoom Scheduler Extension to Google Chrome. This allows you to schedule Zoom meetings directly from your Google Calendar and change already scheduled meetings to a Zoom meeting. 

Here are the steps to add the extension.

• Open Google Chrome and click on Apps in the top left corner.
• Then select Web Store on the Apps page
• Make sure you have Extensions selected and search Zoom.
• More than one option should come up. This is the one you want to add.
• Select Add to Chrome. You can now go to your Calendar in Chrome and will have the option to Make this a Zoom Meeting for new meetings. 

To make an already scheduled meeting a Zoom meeting select the meeting then click the Pencil icon to Edit the Event.

You should see the option to Make it a Zoom Meeting. You may be asked to sign in - use Sign in with Google and your school email if you do.

Zoom Tutorials

Zoom Waiting Room Feature

As of April 2nd, the Waiting Room feature in our account will be automatically turned on by default to enhance the control that you have over your virtual classes. Going forward, you must admit your students to the virtual classroom.

How do I admit participants into my class?
It’s simple. As the host, once you’ve started the meeting, you’ll begin to see the number of participants in your waiting room within the Manage Participants icon. Next, select Manage Participants to view the full list. Then, you’ll have the option to admit participants individually by selecting the blue Admit button next to their name or all at once with the Admit All option on the top right-hand side of your screen. 

How to Manage Your Waiting Room
Watch this 2-minute video breaking down how to manage participants. What’s more, read this blog post to learn how to secure your virtual classroom.

Watch Now. Read More
For more information on the Waiting Room feature, please visit our Knowledge Center or our Blog.

Please reach out to our Support Team if you have any questions at support@zoom.us.

Thank You!
Team Zoom